TODAY’S BRIEF
OWNER VIEW
Overview
Checking system
OWNER COMMAND CENTRE
Good morning, Chris
Here is what needs your attention across Basement Studios.
STAY OPERATIONS
Bookings and arrivals
REVENUE INTELLIGENCE
Sales performance
Revenue, tender mix and reconciliation trends from completed daily accounts.
OVERNIGHT COVER
Current on-call
PRIORITIES
Needs attention
TEAM
Assigned workload
SYSTEM
Core services
RECENT ACTIVITY
Latest enquiries and calls
CHIBRA HOTEL PMS
Stay operations
Live online bookings, room planning, arrivals and guest check-in.
ROOM PLANNER
Next 14 days
A live operational preview. Open the full calendar to move or create a booking.
ARRIVALS
Guest check-in
OPERATIONAL ALERTS
Needs action
DIRECT SALES
Recent online bookings
Sales created through the Basement Studios booking website.
SHIFT HANDOVER
What the next person needs to know
Outstanding guest work, recent shift notes and telephone follow-ups in one place.
OVERNIGHT COVER
On-call status
LATEST CASH-UP
Shift notes
YOUR WORK
Assigned to you
ESCALATIONS
Urgent or overdue
UNASSIGNED
General enquiries
TELEPHONE
Calls needing action
FINANCE DASHBOARD
Good morning, Phil
A simple view of the money, bills and overnight handover.
CASH & CARD PERFORMANCE
Daily revenue intelligence
A visual check of sales mix and reconciliation before the detailed records.
OVERNIGHT COVER
Current on-call contact
TELEPHONE
Calls summary
BILLS & INVOICES
Waiting for attention
RECENT CALLS
What callers needed
✉
Select a conversation
Choose a guest on the left to read and reply.
TELEPHONE
Calls needing attention
Messages, service requests and missed transfers that still need someone to act.
KLUB KIKI
Kiki · Phil’s Sheets
View all tills and Door Entry together. Staff submit cash-ups in the existing Kiki system.
DAILY RECONCILIATION
Cash up
Count the till, record sales and payouts, then hand over overnight emergency cover.
OWNER HISTORY
Recent cash ups
Select a date to inspect or amend the complete record.
DAILY ACCOUNTS
Daily Accounts
The complete daily cash and card reconciliation, with a clear printable accounting report.
HISTORY
Recent sheets
Select a date to open and edit the complete record.
PRIVATE PAYROLL REGISTER
Staff wages
Enter what each team member is due. Phil gets one clear payment list, and the recorded monthly wage bill flows into management P&L.
12-MONTH PAYROLL
Wages due by month
See the amount entered for staff against the existing monthly estimate.
PHIL'S PAYMENT LIST
Staff payments
A simple private list of who needs paying, how much they are due and what has already been paid.
Simple wage entry
Add one line for each staff member. The total entered for that month replaces the existing €6,500 estimate in management P&L, so it is not counted twice.
OWNER FINANCIAL REPORTING
Management profit & loss
Revenue, operating costs and profit with every source kept visible and traceable.
12-MONTH PERFORMANCE
Revenue, costs and profit
Month-by-month management performance with the prior year comparison.
INCOME MIX
Revenue sources
COST CONTROL
Expense categories
MONTHLY STATEMENT
Year at a glance
Open a month to focus the full report and ledger.
DETAILED LEDGER
Owner-entered income and costs
Accommodation and EPOS revenue are imported automatically; this ledger holds invoices and other adjustments.
REPORT CONFIDENCE
Completeness and accounting notes
SYSTEM SAFETY
Services and backups
Operational readiness and the most recent verified encrypted backup.
AI KNOWLEDGE
Answer library
Approved facts the assistant can answer without asking staff.
TEMPORARY INFO
Live notices
OVERNIGHT
On-call rota
INBOX SAFETY
Blocked senders
Future email and Messenger messages from these senders are hidden as spam. Owners can reverse a block here.
BOOKING OPERATIONS
CHIBRA Hotel connection
One live booking workspace
Booking calendar, arrivals, guest check-in and direct-sales information come from the connected CHIBRA Hotel system. New reservations are completed on the booking website; existing-booking enquiries still require the guest’s full name and booking reference before staff take action.
ACCESS
Team accounts
Manage individual staff access and connected till permissions.
LINKED DEVICE
Reception Portal screen
Pair this device once. It will then follow the staff member signed into the selected Basement till, even if the venue network changes.
Checking linked till…
SECURITY & ACCOUNTABILITY